Party Planning 101: Choosing a Caterer

If there’s something Filipinos are particulate when it comes to events, it’s the food. We can adjust to the venue and get along with the program, but we can never sacrifice the quality and quantity of the food.

Of course, it difficult to prepare the dishes yourself if you're already handling the guest list, the program, and the logistics. Hence, you need to subscribe to a catering service. Now, what do you need to know to get the best service from your caterer?

Caterers take away a chunk of your responsibilities which makes you confident of their competency. But they're still a business, and their goal is to earn a profit. There’s a high chance they’re cutting corners and taking shortcuts. What you want is to get the most out of your money within the hours of employing their service.

Taken from the pages of experience, here’s what to keep in mind when choosing a caterer.

Which type of venue will it be

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Some venues have on-site caterers while others consign brands and food establishments to provide the meals during the event. Secure a place depending on your priority, so you have a clear view of what you want to happen on the day of the event.

There are party or reception halls that have strict guidelines when it comes to outsourcing a caterer. If the place does have a caterer and does not allow contracting independent food services, look for other options to compare prices and rates. Remember to account for the need of your contractor such as electricity sources. Conduct ocular visits to find which venue suits your taste.

Consider how much you’re willing to spend

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Hiring a food connoisseur will cost four digits the least. Prices vary depending on the chosen menu and additional items you would request from them. You can haggle with caterers during negotiation, but it’s more helpful if you already have a price ceiling set for the event. That way, you won’t be swayed by tempting offers during the talk.

When you have a budget, caterers can help you work around it and offer alternatives and great deals within the price.

It’s the experience that matters

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The only way to get to know if the caterer is right for your event is if you had an experience with them. Brochures, pamphlets, and websites are just advertisements. It doesn’t show if the food is well-prepared or if their service is superb.

The initial encounter with the company or contact person from the caterers will dictate if it’s a go or a no. It’s important to have a good feeling and being comfortable during the meeting. If they gave an extra effort (offering snacks and drinks), it speaks a lot of how they treat their clients. Always set face-to-face meet ups with caterers and business partners because a phone call isn’t enough to express how both parties can work, especially when conflict arises.

Have tastings during the season

You are allowed to ask for a tasting session yet it costs more when they aren’t booked. There are caterers who conduct formal tasting upon request. Tasting is what makes or breaks you’re the caterer you’ve chosen, so take all the time you need to decide if they have the menu you want.

If you’re planning to book a tasting, set a date close to the season of the event. It will give you an idea which ingredients are available at those times. Through this, you get to pick out which dishes are likely to be served and easily prepared.

If you’ve already had a tasting and the caterer didn’t meet your expectations, do not despair and settle for what’s available. There are other options available, you just have to be diligent in looking for another. Soon enough, you will find the caterer best suited for you in this haystack.